Reports To: Director, Strategic Information & Implementation Fidelity

Location of Work: Yaoundé Cameroon

Number of positions: 1

Position Overview:

This position holder will be expected to facilitate and enhance procurement requirements for quality and consistency of purchasing documents, solicitations and procurement contracts issued by the organization. Following organizational procurement rules, regulations and best practices, position performs technical writing to draft purchase orders (POS), contractual agreements, including contract amendments, inter-agency agreements, memorandum of understandings, revenue agreements, and other approved contracting vehicles. Position performs procedural business processes required to execute the POS and contracts including negotiating scope, risk, and terms. Position oversees the solicitation process (RFP, DQ, IFB, sole source, and IT Staff Augmentation) to include drafting statement of work specifications, publishing solicitations, responding to external inquiries, managing public solicitation openings, overseeing evaluations and preparing the awards. The procurement Officer might need to respond to emergency and other non-routine procurements and assists organizational staff with proper resolution. Position mediates contractor and end user complaints. Position follows a project management system to track and monitor project deliverables and milestone activities in order to meet project deadlines.

Essential Functions

    • Facilitate the procurement of health products and services that will support the implementation of the project.

    • Will be responsible for managing the work/activities of the procurement assistant.

    • Manage the entire procurement process from receipt of the PRF- Purchase Requisition Form to the development of the related RFQ – Request for Quote, , PO – Purchase Order & GRN- Good Received Note for procurement services. 

    • Maintain all records of purchases, pricing, and other important data, filing them appropriately and retrieving them on demand.

    • Develop, review and issue purchase orders (PO) to selected service providers for smooth implementation of services in line with Georgetown University procurement policies.

    • Manage a procurement plan for the project and initiate, follow through and complete local commodity procurements using the procurement plan.

    • Develop and manage a Procurement Master Tracker in line with the procurement plan showing where each procurement transaction is at any point in time.

    • Work with the compliance unit to ensure that all procurement of goods and services are in line with CDC (45 CFR 75) regulations and Georgetown University policies.

    • Develop and manage relationships with vendors (including performing relevant assessment and due diligence) to ensure that all procurement of goods and services are of the highest quality and that they meet US Government regulations.

    • Draft as may be required appropriate service level agreements to properly evaluate the performance of suppliers, and report on this on a regular basis. 

    • Set up and manage the process of supplier accreditation and service level management for key services and products that the programme requires as well as maintain the vendor database developed from the accreditation process. 

    • Support the development of appropriate sourcing strategies that will enable the project to obtain best value for resources committed to project activities.

    • Monitor and evaluate with the intention of improving supplier performance on a continuous basis 

    • Support the development and regular reporting on key performance indicators to demonstrate the project achievements in support of procurement services.

    • Contributes positively to a work environment that emphasizes teamwork, respect for differences, accepting and giving constructive feedback.

    • Perform other duties as may be assigned that are considered necessary to achieve success and which are consistent with the overall nature of the contract and work plan.

Qualifications and Experience:

    • Minimum of 2-3 years’ relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. USG experience a plus.

    • Minimum of 2-3 years’ experience in developing technical proposals and managing complex procurement of goods and services for the health sector required

    • Demonstrated experience leading and managing high performing team required.

    • Experience engaging with local and international vendors on procurement of goods and services required

    • Proactive, with positive problem-solving approach and attention to detail.

    • Good interpersonal and team-working skills.

    • Masters’ Degree in Supply Chain Operations, Public Health, Management, Procurement, or relevant degree desirable but not mandatory 

    • Ability to communicate in French fluently. 

    • Ability to communicate in English will be an added advantage but not mandatory 

Instructions for Submitting Applications

1.    All applications should be submitted electronically to TIDECameroon@georgetown.edu

2.    Please mention in the subject line of the email the position for which you are applying

3.    Applications should include 3 references that are familiar with the applicant’s work experience preferably in the last 3-5 years. References should include contact information including daytime phone and e-mail address

4.    All applications should include a cover letter that details one’s suitability for the job highlighting key

functional areas expected qualifications and experiences

5.    Candidates should attach a 3-page CV/Resume that highlights one’s key achievements in areas relevant to the job

6.    Job-related stated qualifications and experience are the basic minimum requirements that each applicant must meet to be considered for an interview

7.    All applicants should include daytime phone contact information

8.    Deadline for application is 18th October 2022, Applications received after the deadline will not be considered

Georgetown University Center for Global Health Practice and Impact through its local entity Georgetown Global Health Cameroon is an equal opportunity employer and encourages all qualified persons to apply regardless of gender, ethnicity, or any other status variable

The Georgetown University Center for Global Health Practice and Impact (CGHPI) serves countries to improve their population health and well being and to safeguard against health-related threats by advancing the use of evidence and human-centered enterprise architecture on the path towards achieving equity and social justice. To achieve this mission, we catalyze the uptake, spread, and implementation of innovations; triangulate data from different sources, and tailor visualization of the information for each audience; design and implement integrated service delivery models; support communities of practice to inform policy and practice through efficient data use and horizontal and vertical collaboration; disseminate best practices and evidence globally through open source learning networks; build global, collaborative, multi-disciplinary, and interprofessional networks; undertake research that is informed by local needs; and invest in local leadership to own, provide oversight, and sustain implemented interventions. Georgetown University, through CGHPI, has recently received an award from U.S Centers for Disease Control and Prevention (U.S. CDC) through funding from the U.S President’s Emergency Plan for AIDS Relief (PEPFAR) to support HIV response efforts in Cameroon for achievement of HIV epidemic control to implement a program titled Translating Data and Evidence into Impact (TIDE). As a result, CGHPI is recruiting for the program implementation position of Procurement Officer. All prospective candidates must be fluent in French and working knowledge of English. These positions will be based in the Center or East Regions. CGHPI is operating in Cameroon as Georgetown Global Health Cameroon LLC (GGHC).

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.
Language:
International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

Experience : At least five (5) years of postgraduate professional experience

National Professional: Fluency (level C) in English language and the duty station’s language, if different.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Officers (COs). Job holders may report to a more senior Procurement Officer, or the Country/Deputy Country Director, Deputy Regional/Division Director or the designate. Job holders typically support diverse initiatives or multi-country operations or lead operations within a CO. Job holders are likely to be operating in an environment where the complexity of managing procurement operations is moderate e.g. may include a varied range of goods and services, food procurement and cash and vouchers.

JOB PURPOSE

Lead on or provide technical advice and oversight to procurement field operations of moderate complexity, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Consolidate and analyse data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
2. Provide oversight, guidance and support with / to Country Offices with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
3. Lead the implementation of procurement projects of moderate complexity or manage operational activities for a Country Office (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food and non-food commodities or services.
4. Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
5. Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximise the value of the service delivered.
6. Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries.
7. Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to food assistance.
8. Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
9. Manage individual procurement officers or small procurement teams ensuring appropriate development and enable high performance.
10. Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through provision of training sessions.
11. Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
12. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
13. Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
•  Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
•  Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
•  Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

• Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
•  Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
•  Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
•  Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

• Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
•  Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
•  Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
•  Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

• Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
•  Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships 
•  Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
•  Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe other duties, skills & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience communicating and coordinating with UN agencies/ large international conglomerates.
• Experience working with food commodity markets (incl. experience with freight markets) as well as goods and services needed in support of WFP’s Operations and its related market intelligence.
• Experience working with vendors.
• Has experience with budgeting, pipelines and related issues in WFP Corporate Systems.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

September 30, 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

POSTULER